Which documents should you prepare for a tender?

There is no universal document list for every tender. Review the booklet, appendices and clarifications, then create a table with each document's name, required template, owner, validity and signature status. Check whether the contracting body provides its own checklist.

Possible requirements include bookkeeping and withholding-tax certificates, incorporation documents and confirmation of authorised signatories. Make sure the bidder's name and identification number match across documents and that certificates are valid for the date specified in the tender.

Evidence of experience and professional capacity may include project lists, references, contact details, CVs and licences. Provide the fields and periods requested, rather than relying on a general marketing presentation.

Check which declarations require a lawyer's verification and which certificates need an accountant's signature. Distinguish documents required with the bid from those required only from the successful bidder, such as certain insurance certificates or guarantees, according to the tender terms.

Before submitting, open every file and check that it is legible, complete and signed as required. Include all required appendices and clarifications, retain a final copy of the bid and avoid attaching personal or commercial information that is not requested.